Regulations on the Board of the RCC CAs Heads

APPROVED

by the Decision of the Board of the RCC CAs Heads

N 29/10 of 30.06.2003

 

 

 

 

 

REGULATIONS

on the Board of the Communications Administrations Heads of the

Regional Commonwealth in the field of Communications

 

 

 

 

Regulations on the Board of the Communications Administrations Heads of the Regional Commonwealth in the field of Communications (RCC) shall determine the proceedings of the Board of the RCC Communications Administrations Heads (hereinafter – Regulations), organization of its sessions and the procedure for preparation and adoption of documents, which are submitted for its consideration.

 

Terms

For the purposes of present Regulations the following terms are applied:

Communications Administration - executive body implementing state management and/or regulation in the field of communications.

RCC Full Member – Communications Administration participating in the RCC work with the right of a decisive vote.

RCC Observer - Communications Administration or national operator participating in the RCC work with the right of a deliberative vote.

National Operator - organization having a license to provide communications services on public networks and charged by Communications Administration to realize public policy on the territory of its state.

RCC Full Members and RCC Observers are the RCC Participants

 

1. General Provisions.

1.1. The supreme organ of the Regional Commonwealth in the field of Communications shall be the Board of the RCC Communications Administrations Heads (hereinafter - the RCC Board).

1.2. The RCC Board members shall be the Heads of the Communications Administrations of the RCC Full Members.

1.3. The RCC Board activities shall be regulated by the Agreement on the Establishment of the Regional Commonwealth in the field of Communications of 17 December 1991 (hereinafter – the RCC Agreement), the Charter of the Regional Commonwealth in the field of Communications approved by the Board of the RCC CAs Heads Decision 2/1 of 23-24 January 92 (hereinafter-the RCC Charter) and these Regulations.

 

2. The RCC Board Management

2.1. Management of the RCC Board shall be performed by the Chairman and the Vice-Chairman the functions of whom shall be performed by the Communications Administrations Heads - the RCC Board members.

2.2 The RCC Board Chairman shall be elected by open vote out of the Members of the Board by a simple majority. Term of office of the RCC Board Chairman shall be determined by the RCC Board Decision but not less than a calendar year.

The Vice-Chairman shall be appointed on the basis of the principle of rotation in the Russian alphabet order of the names of states, of which Communications Administrations are the RCC Full members but for the term not more than a year.

If Communications Administration Head resigns the post of the Vice-Chairman due to any reason Head of the Communications Administration of the other state next in Russian alphabet order shall be appointed to the post.

In case the RCC Board Chairman and the Vice-Chairman are to be from the same Communications Administration then to the post of the Vice-Chairman the Communications Administration Head of the state next in Russian alphabet order shall be appointed.

The RCC Chairman election or the Vice-Chairman appointment shall be conducted at the RCC Board session in the year prior to the calendar year when their term of office shall begin.

2.3. Nomination of a candidature for the post of Chairman shall be made by any RCC Board Full Member not later than 3 months prior to the beginning of the RCC Board session at which the elections should take place.

2.4. In case the Communications Administration Head in accordance with the decision of the government of the state-RCC participant has been replaced than a newly appointed Communications Administration Head shall continue to perform the functions of the RCC Board Chairman (Vice-Chairman) till the established date of the term of office expiration.

2.5. RCC Participants inform in due time the RCC Board Chairman and the RCC Executive Committee (hereinafter RCC EC) about changes taking place in the structure and management of their Communications Administrations.

2.6. In case the RCC Board member tenders a resignation from the post of the RCC Board Chairman ahead of time, the RCC Board management shall be performed by the Vice-Chairman till the regular election of the RCC Board Chairman.

 

3. Calling the RCC Board Sessions

3.1. The RCC Board sessions shall be held when necessary but not less than once a year. Sessions of the CIS Communications Administrations Heads may be held within the framework of the RCC Board session.

The RCC Board sessions can be held with the use of infocommunication technologies.

3.2. Date and venue of the sessions shall be agreed upon at the previous sessions. Expenses for their conduct shall be met by the host Communications Administration that may, when necessary, use different funding sources including registration fees and sponsors’ means.

3.3. Extraordinary sessions of the RCC Board for consideration of urgent issues shall be called upon the proposal of one of the RCC Board members supported by not less than the third of the RCC Board members.

Date and venue of extraordinary sessions and the way of their funding shall be coordinated by the RCC Executive Committee with all RCC Board Full Members on the instruction of the RCC Board Chairman but not later than 10 days after receipt of an application or adoption of the decision to call such a session.

 

3.4. Notification to the participants of the RCC Board session about the date of the session and the terms and conditions of stay, coordinated with the host party, shall be sent out by the RCC EC not later than 30 days prior to the beginning of the RCC Board session.

 

3.5. Invitations to participate in the RCC Board session shall be forwarded to all the RCC participants on behalf of the Head of the RCC Full Member or the RCC Observer, in the country of which the Board session is held.

3.6. The RCC Board session shall be lawful if those present make up two thirds of the total number of the RCC Board members.

 

 

4. Conduct of the RCC Board sessions.

4.1. The RCC Board sessions shall be conducted by the Chairman of the RCC Board or Vice-Chairman.

4.2. Where the persons indicated in p. 4.1. are be absent at the RCC Board session, the RCC Board members shall elect a chairperson from among the Heads of the Communications Administrations - RCC Full Members present at the session giving the preference to the Head of the Communications Administration of the state in the territory of which the RCC Board session is being held.

 

5. Preparations of materials and their consideration by the RCC Board

5.1. Agenda of the session shall be drafted on the base of decisions of the RCC Board and also proposals of its participants, working bodies and the RCC Executive Committee. Materials for consideration at the RCC Board sessions shall be prepared by the RCC Participants, working bodies and Executive Committee in accordance with the draft agenda. They must contain:

  • abstracts of reports, references on issues under consideration;
  • draft programmes, concepts etc.;
  • draft decisions of the RCC Board.

Above-mentioned documents shall be sent to the RCC EC for generalization not later than 40 days prior to the beginning of the RCC Board session.

5.2. The draft agenda with necessary documents shall be sent out to the RCC participants by the RCC Executive Committee not later than 30 days before the beginning of the RCC Board session.

5.3. Proposals and comments on the documents received shall be communicated by the RCC participants to the RCC Board Chairman and the RCC EC Director General for generalization not later than 10 days before the beginning of the RCC Board session. The RCC Executive Committee shall send them out to all the RCC participants. If comments are not presented in due time, that shall be considered as their absence.

 

5.4. The amended draft agenda and also rules of procedure shall be approved by the RCC Board at the beginning of the session.

5.5. Issues, which are considered urgent and important by the RCC participants and are supported by not less than two RCC participants, may additionally be put on the agenda during the session by the RCC Board decision.

In case of necessity working and experts groups can be established by the decision of the RCC Board session participants for co-ordination of disputable issues emerged during the discussion, finishing off and co-ordination of the draft documents submitted for the RCC Board consideration.

5.6. Time-limit for reports and co-reports shall be fixed by the RCC Board session when approving the session agenda and rules of procedure.

Questions shall be handed to reporters and co-reporters in a written form or asked from the floor.

 

 

6. Participants of the RCC Board Sessions.

6.1. The RCC Board members, RCC observers and the RCC EC Director General or his Deputy shall participate in the RCC Board sessions.

6.2. In extraordinary cases authorized representatives of the RCC Board members may take part in the RCC Board sessions. The relevant powers signed by the Head of the Communications Administration shall be presented to the RCC Board Chairman before the beginning of the session.

6.3. The Head of the Communications Administration – the RCC Board member who, due to some reasons, can not take part in the RCC Board session though wishes to be represented at that session by the other Communications Administration, shall have to apply to the RCC Board Chairman in a written form.

6.4. Upon the decision of the RCC Board Chairman, Heads of the RCC working bodies and also experts and consultants the compositions of whom is defined by the RCC participants may be invited to participate in the Board session.

6.5. Beside the RCC members and observers representatives of international, regional, interstate and other organizations as well as Communications Administrations of other states, which are not the RCC participants may participate in the RCC Board sessions. They shall be invited to sessions by the decision either of the RCC Board or its Chairman or the RCC Board member–Head of the Communications Administrations in whose country the RCC Board session is being held by agreement with the RCC Board Chairman. When the session of the RCC Board is being held in the country of the RCC Observer, Head of the Communications Administration of the Observer by agreement with the RCC Board Chairman may also invite the above-mentioned representatives. Those invited to the session shall have the right to participate only in discussion of the issues that concern them.

6.6. The representatives of international organizations, companies and firms may participate and deliver information at the sessions, their presentations shall be put on the agenda of the session.

6.7. Decision about mass media representatives’ presence at the RCC Board sessions shall be taken in every specific case by general consent of the RCC Board participants and shall be ensured by the RCC participant in the country of which the RCC Board session is being held.

6.8. Information about the composition of an official delegation and accompanying persons shall be communicated to the host party and to the RCC Executive Committee not later than 10 days before the beginning of the RCC Board session.

 

7. Voting Right

7.1. When taking decisions on issues being considered at the RCC Board session each Full RCC Board member shall have the right of one vote.

7.2. The RCC Observers shall have the right of a deliberative vote.

7.3. If one country is represented in the RCC separately by the Postal Administration, the Telecommunications Administration and the Informatization Administration then when taking decisions on the issues being considered at the RCC Board session they shall have only one vote. In this case government of the country gives authority only to one Administration, which shall take decision on the issues being considered at the RCC Board session. This provision shall be applied to all the RCC participants.

7.4. If necessary the RCC Board member shall have the right to delegate his right to vote to another RCC Board member, having notified the RCC Board Chairman about this in a written form. One RCC Board member may represent, apart from his own Administration, one more Communications Administration-RCC Board member.

7.5. The RCC EC Director General or, in the case of his absence, one of his deputies, shall take part in the RCC Board sessions with the right of a deliberative vote.

 

8. Rights of the RCC Board participants and of those Invited during the RCC Board Sessions.

8.1. All the RCC participants present at the RCC Board session as well as the Director General of the RCC EC, or in case of his absence one of his deputies, shall have the right to participate in the debate, to put forward proposals and comments, to introduce amendments concerning problems under discussion, to inquire and submit necessary information.

8.2. Any RCC Full Member participating in the RCC Board session may introduce amendments and reservations to decisions adopted by the RCC Board.

An amendment shall be considered a change or supplement to the part of the original proposal that does not change the essence of that proposal.

A reservation is considered to be the RCC Full Member opinion not affecting the interests of other RCC parties which opinion he should like to be reflected in the decision or in the Minutes on an issue approved by the Board.

8.3. Those invited to the RCC Board session may pass their comments concerning materials under discussion and also receive extracts from the RCC Board decisions on relevant matters, unless otherwise specified by the RCC Board.

 

9. Rights and Obligations of the RCC Board Chairman.

9.1. The RCC Board Chairman at the sessions:

- shall open and close sessions, submit the agenda and the rules of procedure of the session for an approval, shall give the floor for reports and addresses, shall put draft documents and proposals on the matters under consideration to the vote, shall read out references and statements, shall provide the observance of the present Regulations;

- shall declare sessions closed, close list of speakers and debates, shall open discussion in case of putting forward proposals concerning the application of the RCC Agreement, RCC Charter or present Regulations, shall propose the RCC Board members to speak on the matter and to come to a decision;

- the Chairman may by common consent of the RCC Board session participants declare the session close beforehand giving to any participant an opportunity to answer where necessary in connection with a particular statement once the list is closed;

- shall see that speeches of participants are within the limits of matters discussed and shall have the
right to interrupt a speaker getting off the point and to ask him to be within the limits of the
agenda subject;

- shall inform participants of the session about the opinion of the absent at the session the RCC Board member on the matters of the agenda under consideration sent to him in a written form;

- may suggest to postpone or close the debate on a particular problem or to set a time-limit to the
speaker. The Chairman shall give an opportunity to every RCC Board member to speak on the
rules of procedure of the session;

- shall sign the Minutes and Decisions of the RCC Board sessions;

- shall enjoy other rights determined by the RCC Board decisions.

9.2. The RCC Board Chairman at the session shall have to ensure the rights of each participant to freely and fully express an opinion on matters under discussion, to promote the spirit of cooperation, rapprochement of parties’ positions on the matters under consideration and achievement of coordinated decisions of the RCC Board.

9.3. Speakers at the RCC Board meetings must not use tactless expressions. Otherwise the Chairman shall have the right to warn against such expressions or to deprive of the floor in the case of repeating similar expressions.

9.4. In case the RCC Board Chairman is absent at the session his rights and obligations mentioned in the items 9.1-9.3 are placed on the chairperson of the RCC Board session.

9.5. The RCC Board Chairman during the period between sessions:

- shall coordinate interaction between the RCC participants within the framework of the RCC Agreement and the RCC Charter;

- shall ensure settlement of the problems related to the RCC activities within the RCC Charter and decisions adopted by the RCC Board;

- shall promote fulfilment of the RCC Board decisions;

- shall realize contacts and carry on a correspondence with the RCC participants concerning the activities of the Commonwealth;

- shall carry out on behalf of the RCC and on the instruction of the RCC Board co-operation with ITU, UPU, CIS and other international organizations on the matters of mutual interest;

- shall commission the RCC EC with preparations for the RCC Board sessions, fulfilment of its decisions and other questions required co-ordinated politics in the field of communications and informatization.

 

10. Adoption of decisions.

10.1. The decisions of the RCC Board on matters save the procedural ones shall be taken by common consent (consensus) of the RCC Board members present at the RCC Board session. Any RCC Full Member during the session or when decision to be taken by correspondence may declare itself uninterested in solving a particular question, that shall not be an obstacle to taking a decision by the RCC Board.

10.2. Where necessary, the decisions during the period between the RCC Board sessions may be taken by correspondence with obligatory receipt of the original signature of each RCC Board member.

10.3. Decisions on the matters of procedure shall be taken by a simple majority of votes of the Full Members participating in the session of the RCC Board.

In case of a debate whether the matter is procedural or not the RCC Board members shall discuss and take a decision by a simple majority of votes.

When taking decisions the results of vote shall be placed on the Minutes of the session.

10.4.The RCC Board Decisions directly affecting the RCC participant interests shall not be taken in the absence of the participant.

10.5. The RCC Board decisions shall enter into force on the day of adoption unless otherwise specified by the decision.

 

11. Minutes .

11.1. Results of the RCC Board sessions shall be entered in the n Minutes in the Russian language. The Minutes shall briefly state the course of the sessions, including adopted decisions and Minutes entries.

The Minutes and decisions adopted at the RCC Board session shall be signed by its Chairman or the Deputy, unless otherwise decided at the RCC Board session.

11.2. Any RCC Board Full Member when necessary may ask the chairperson to reflect in the Minutes a special opinion on the adopted by the RCC Board decision and request to include his whole speech or the part of it in the Minutes provided that the text is available prior to the end of the RCC Board session.

11.3. The Minutes and Decisions of the RCC Board sessions in the Russian language shall be forwarded to the session participants by the RCC EC within 30 days and with attached unofficial translation in the English language within 45 days following the session.

The RCC EC shall be charged with keeping Minutes and shall be responsible for the exactness of the materials presented.

11.4. Where the RCC Board Full member was not present at the RCC Board session and on having received the minutes of the session dissent with a decision adopted on a certain agenda item, the RCC Board member must inform the RCC Board Chairman of that in a written form. Simultaneously the RCC member shall have the right to raise a question on revision of the adopted decision either at the next RCC Board session or by correspondence, having sent its proposals to the Chairman and all members of the RCC Board.

 

12. Seating of the participants at the RCC Board session

12.1. The RCC Board members or their authorized representatives shall take their seats at the table in the Russian alphabet order of the names of the states they represent.

The Heads of the delegations of the RCC Observers shall take their seats after the RCC Board members on the same principle.

12.2.The Vice-Chairman of the RCC Board shall take the seat next to the RCC Board session chairperson on the left, the RCC EC Director General (or his/her deputy) on the right.

12.3. Members of delegations, experts and those invited shall take seats specially assigned to them in the Conference Hall.

12.4. By the decision of the chairperson the invited officials may also take seats at the session table.

 

13. Languages.

13.1. The official language of the RCC shall be the Russian language.

13.2. At the RCC Board sessions and in correspondence the English language can be also used as a working language (expenses for these purposes shall be met from the RCC means).

13.3. Each delegation shall have the right to use other languages as well. In this case a delegation itself shall provide translation of documents and speeches.

 

 

14. Privileges of the RCC participants.

The RCC participants during the RCC Board sessions shall have the right to use postal, long distance and international telephone and facsimile services and also e-mail services free of charge.

The said services shall be provided by the Communications Administration of the country - RCC participant, in the territory of which the RCC Board session is taking place.

 

15. Information for Mass Media.

15.1. Official information on the work of the RCC Board shall be provided to the mass media in the format of press release agreed upon at the RCC Board session.

15.2. Official materials about the RCC activities shall be published in the publications of which the RCC is the founder.

 

16. Entry into Force.

16.1. The present Regulations shall enter into force from the date of approval by the RCC Board.

16.2. The RCC Board may make amendments and supplements to the present Regulations, which shall be adopted by common consent (consensus) of the RCC Board members.